FAQ

Employers are required to provide an itemized statement. The statement can be attached to the check, or it can be separate. It can be in writing or electronic. The statement must be provided semimonthly or at the time of wage payment. Employees all receive their own personalized statement.

1. Gross wages earned
2. Total hours worked
3. All deductions
4. Net wages earned
5. The inclusive dates of the pay period
6. The name of the employee and the last four digits of his or her social security number, or an employee identification number other than a social security number
7. The name and address of the legal entity that is the employer
8. The hourly rates in effect during the pay period and the number of hours worked at each hourly rate by the employee
9. The amount of accrued paid sick leave
10. If applicable, the number of piece-rate units earned and any applicable piece rate if the employee is paid on a piece-rate basis

Statements must be presented in a way that a worker can ‘promptly and easily’ understand how they are being paid.

Employers have to offer the choice between paper and electronic payment. They also have to offer the choice for the statement. Usually the payment and statement are delivered in the same way (that is, both are electronic or both are paper). This is the worker’s choice.

You don’t. Employers must make electronic statements available over the Internet. The system must be secure, so that your information is confidential. Your employer must allow you to access the system housing a worker’s pay statement from your own devices anywhere.

Your employer is required by law to allow you to print your electronic statement for your own personal use.

Your employer must provide workers with an itemized statement with your check.

Employers are required to keep wage statements and pay records for at least three years.

Overtime in California is required to be paid for any hours over 8 in a day or 40 hours in the week. Overtime hours must be shown on the paycheck. If a correction is required, the correction must include the dates when you worked overtime.

If an employee is misclassified as exempt, then required overtime is not paid. If this happens, the pay statement is in violation.

Not providing the full legal name and complete address. Paying with a regular check from a personal account. Not showing the rate paid and the hours worked with total net and gross pay.

Generally, all wages must be paid at least twice a month. Employer must designate a regular pay date in advance.

Employers must pay within a short period of when pay was earned. Employees must be paid by the 26th day of the month for hours worked between the 1st and 15th day. They must be paid by the 10th day of the next month for hours worked between the 16th and last day of the month. For any other payroll periods (such as weekly or biweekly), employers must pay within seven calendar days of the payroll period when wages were earned.

Overtime must be paid in the period following the period when it was earned.

Your employer has to pay you all your wages and accrued vacation when you are terminated.